Millions of individuals and businesses widely use Microsoft 365. This productivity suite includes popular applications for device management, advanced security measures, and robust cloud services. While your employees use these Microsoft 365 applications daily, are they making the most of it? This article discusses some valuable Microsoft 365 productivity tips to help your employees maximize their potential and achieve greater efficiency in their daily tasks.
As a result, the inbox is split into two tabs: ‘Focused’ and ‘Other.’ For instance, emails containing actionable information from colleagues appear in the ‘Focused’ tab, while newsletters or machine-generated emails land in the ‘Other’ tab, allowing you to read or delete them at your convenience. Although you’ll receive notifications for emails in the ‘Other’ tab, this Microsoft Office 365 feature is designed to save you time by reducing the need to sift through a flood of emails and instead prioritize your digital communication and workload.
The latest versions of OneNote come with enhanced Outlook integration, including features like:
In addition, OneNote pairs effectively with third-party apps like Office Lens. This free software, available on iOS and Android, transforms your smartphone’s camera into a portable scanner. Take a picture of a whiteboard or an important document after a meeting, and the app automatically transfers it to OneNote, ensuring optimized readability, safe storage, and easy organization.
This eliminates the need to switch back and forth between applications. Much like the Tell Me feature, you can further enhance your efficiency in Word by conducting web searches directly from the Office application. Right-click on a word or phrase, and select Smart Lookup. Powered by Bing, a search window will appear within your Word document, allowing you to enter your query and start your web search without leaving your document.
Open the conversation, go to the Home tab, and click Ignore in the Delete group to use this time-saving trick in Microsoft 365. You can easily rejoin the conversation by clicking “Stop ignoring” when you change your mind. In addition, instead of attaching files directly to emails, save your document in Office 365 and send an email through Outlook with a link to the file in the cloud. Outlook will automatically give the recipient permission to access the file. You can also change settings to control whether they can view or edit it whenever you like.
It adds captivating and smooth slide animations and is surprisingly easy to use. Duplicate a slide, move your icons around on the second slide, and play the slideshow. The result looks like a GIF with icons and 3D shapes moving around, and you don’t need any personal programming skills to achieve it. Tell Me is an Office feature that helps you explore without the hassle of switching between programs. You can find Tell Me in PowerPoint and all other Office 365 programs. Unlike other “help” search boxes, Tell Me doesn’t just point you in the right direction. It gives you clickable action items directly in the search results.
This makes it easy for employees to adhere to branding guidelines and maintain compliance. Hosted in the cloud and compatible with all Microsoft Office platforms and devices, Templafy ensures that business templates are instantly accessible, no matter where or when they are needed. In addition, due to Templafy, Brand Managers can focus their resources on brand development rather than constantly monitoring brand compliance. Templafy platform keeps their teams up-to-date with the latest brand regulations, freeing them from the burdensome task of oversight.
Ready to take charge of your workforce and streamline your workflows? Contact Henson Group today to learn how our Microsoft 365 solutions can help improve the reliability and performance of your IT systems. Stay up-to-date with the latest trends and insights in the cloud industry by subscribing to our blog and newsletter. Sign up now and let our experts help you optimize your business operations!